2020-2021 Academic Catalog

Confidentiality of Student Records (FERPA)

Student education records at Ensign College are generally accessible to eligible students according to the provisions of the Family Educational Rights and Privacy Act (FERPA). The following is notice of student rights to their education records, a summary of the procedures for exercising those rights, and a description of student directory information that may be disclosed to the public without the student’s consent as required by law.

Eligible students, admitted and enrolled at Ensign College, generally have the right to:

  1. Inspect and review their education records within a reasonable period of time upon submitting a written request to the Registration Office specifying the records to be inspected along with proof of identification. The Registration Office will notify the student of the time and place the records may be inspected.
  2. Petition Ensign College to amend or correct any part of the education record believed to be inaccurate, misleading, or in violation of their privacy rights. Students may submit a written request to the Registration Office clearly identifying the part of the record they want changed and specify why it is inaccurate or misleading. If the Registration Office decides not to amend the record as requested, the student will be notified of the decision and advised of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures as outlined in College policy will be provided to the student when notified of the right to a hearing.
  3. Consent to disclosure of personally identifiable information contained in the student’s education record, except as otherwise authorized by law. Examples of exceptions to consent of disclosure include:
    1. Access of education records by Ensign College officials and agents having a legitimate educational interest in the records. This category includes any Ensign College official or agent who accesses student educational records for the purpose of performing a task or responsibility relating to his or her employment or professional responsibility at the College. These individuals may include faculty, administration, staff, campus security services, and other College agents, including third party vendors or contracted agents acting in behalf of the College, who manage student education record information including, but not limited to, student education, discipline, or financial aid.
    2. Parents who establish the student’s dependency for federal income tax purposes.
    3. Upon request, Ensign College will disclose educational records without consent to officials of another college or university to which the student is enrolled, or seeks or intends to enroll.
  4. File a complaint with the Department of Education concerning failures by Ensign College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is the Student Privacy Policy Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202- 5920, www2.ed.gov/policy/gen/guid/fpco/index.html