Directory Information

Ensign College has designated the following student information as directory information that it may disclose without the consent of the student:

  • Name, addresses, telephone numbers, and e-mail addresses
  • Student ID number
  • Month and day of birth
  • Major fields of study
  • Pictures
  • Dates of attendance (current and past) and number of months/semesters enrolled
  • Class standing (freshman, sophomore)
  • Enrollment status (full-time, part-time, less that half-time)
  • Degrees and awards received
  • Previous educational institution attended
  • Anticipated future enrollments
  • Course registrations prior to the beginning of a semester
  • Dates of employment and job title for student employment positions
  • Deferred registration eligibility
  • Expected date of graduation

Directory Information will not be provided to third parties in the form of mailing lists or labels.

Students have the right to restrict, or block, all disclosure of the above directory information. To request restriction of disclosure of all directory information, students must file a written request with the Registration Office. This restriction will remain until the student specifically rescinds it in writing.

Students may also unlist some or all directory information online by logging into MyBC and clicking the Student Center. Under “Personal Information” click on “Demographic Data.” Choose the “Security” tab and then click on “FERPA restrictions.”

Students may grant permission for others to access financial or academic information by completing the FERPA Release form in their MyBC account. This form allows students to designate what department is authorized to release their information (financial or academic), and those that are authorized to access it. This could include parents, legal guardians, sponsors, etc. A FERPA passphrase is created by the student that can then be given to those who wish to access information.

Departments requesting mailing list information or other directory information may do so by contacting the Registration Office. Departments should provide a written request with the signature of the Vice President, Program Chair, or director explaining the need for the information and how it will be used. The Registration Office will review the request to ensure FERPA compliance. Parents or guardians of students claimed as dependents on the most recently submitted Federal Income Tax form may have grade reports forwarded to them pursuant to the Family Educational Rights and Privacy Act of 1974. Parents of dependent children under the above-described definition must submit their most recent tax forms showing the student as a dependent to the Registration Office.

No grade report will be sent to a parent or guardian without proper authorization. The Registration Office will record tax forms and send grade reports as requested. Parents of students who have declared themselves as independent are not eligible to receive grade reports.