Confidentiality of Student Records (FERPA)

Student educational records at LDSBC are generally accessible to eligible students according to the provisions of the Family Educational Rights and Privacy Act (FERPA). LDSBC has adopted an Access to Student Records Policy that explains in detail student rights relating to their educational records. A copy of the policy is available at the Registrar’s Office.

The following is notice of student rights to their educational records, a summary of the procedures for exercising those rights, and a description of student directory information that may be disclosed to the public without the student’s consent as required by law:

Eligible students, admitted and enrolled at LDSBC, generally have the right to:

1. Inspect and review their educational records within a reasonable period of time upon submitting a written request to the appropriate department managing their educational records specifying the records to be inspected along with proof of identification. The department will notify the student of the time and place the records may be inspected.
2. Petition LDSBC to amend or correct any part of the education record believed to be inaccurate, misleading, or in violation of their privacy rights. Students may submit a written request to the department holding the record clearly identifying the part of the record they want changed and specify why it is inaccurate or misleading. If the department decides not to amend the record as requested, the department will notify the students of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures as outlined in College policy will be provided to the student when notified of the right to a hearing.
3. Consent to disclosure of personally identifiable information contained in the student’s educational record, except as otherwise authorized by law. Examples of exceptions to consent of disclosure include:
   1. Access of educational records by LDSBC officials and agents having a legitimate educational interest in the records. This category includes any LDSBC official or agent who accesses student educational records for the purpose of performing a task or responsibility relating to his or her employment or professional responsibility at the College. These individuals may include faculty, administration, staff, and other College agents who manage student educational record information including, but not limited to, student education, discipline, or financial aid.
   2. Parents who establish the student’s dependency for federal income tax purposes.
   3. Upon request, LDSBC will disclose educational records without consent to officials of another college or university to which the student seeks or intends to enroll.
4. File a complaint with the Department of Education concerning failures by LDSBC to comply with the requirements of FERPA. The name and address of the office that administers FERPA is Family Policy and Compliance Office, US Department of Education, 400 Maryland Avenue SW, Washington, DC 20202- 4605, www.ed.gov/offices/om/fpoc.

   LDSBC has designated the following student information as the directory information that it may disclose to the LDSBC community without the consent of the student:

   • Name, addresses, telephone numbers, and e-mail addresses
   • Date and place of birth
   • Names of parents or spouse
   • Major fields of study
   • Current class schedule
   • Pictures
   • Dates of attendance (current and past) and number of months/semesters enrolled
   • Class standing (freshman, sophomore) and total hours earned
   • Enrollment status (full-time, part-time, less that half-time)
   • Degrees and awards received
   • Previous educational institution attended
   • Anticipated future enrollments
   • Course registrations prior to the beginning of a semester
   • Expected date of graduation
   • Religious affiliation to a student’s local church or congregation

   Students have the right to restrict disclosure of the above directory information. To request restriction of disclosure, students must file a written request on or before the tenth day of a semester with the Registrar’s Office. Students may also restrict this information by logging into LDSBC Online and clicking LDS Business College>Student Center. Under “Personal Information” click on “Demographic Data.” Choose the “Security” tab and then click on “FERPA restrictions.”

   Additionally, under an agreement with The Church of Jesus Christ of Latter-day Saints (the Church), LDSBC releases the names and birthdates of students to the Church for the purpose of moving the students’ church membership records to the wards in which they will reside during a given semester. This data is provided to the Church in a secure, electronic format. Students can block the release of this information as described in number six below.

5. Students have the right to block the release of their public directory information or may modify the display of their public directory information. This can be done by contacting the Registrar’s Office. For complete confidentiality, these changes must be completed within the first ten days of each semester.
6. Parents or guardians of students claimed as dependents on the most recently submitted Federal Income Tax form may have grade reports forwarded to them pursuant to the Family Educational Rights and Privacy Act of 1974. Parents of dependent children under the above-described definition must submit a Certificate of Dependence Form in order to receive grade reports.

No grade report will be sent to a parent or guardian without proper submission of this form. Enrollment Services will record Certificate of Dependence forms and send grade reports as requested. Parents of students who have declared themselves as independent are not eligible to receive grade reports. Students may waive their independent status by completing the Waiver of Independence Form. Completion of this form authorizes parental access to student grades regardless of the dependency status of a student. Forms are available at Enrollment Services or online.